Take the stress out of party planning with Cayman Parent’s Perfect Party Checklist!
We break down all the steps you need to take before the big day to guarantee a fun and memorable celebration for all.
1. Choose a Venue
Cayman is a treasure trove of kid-friendly party venues. Pedro's Castle offers a variety of child-friendly attractions, including a multi-sensory movie theatre and lots of green space. The Turtle Centre is another popular option, offering an interactive scavenger hunt for kids!
Of course, you can always host the party at home, at a park or on the beach. But bear in mind that while they are cheaper options, they usually require more work! Cabanas at parks and beaches are free, although you’ll need to book online at www.rpcu.gov.ky.
If you decide to host a party at your home or condo pool, hiring a life-guard from one of the swimming schools is a good idea. That way you can ensure everyone's safety while you are rushing around.
2. Decide on a Time
Younger kids tend to do better in the mornings, whereas school-age children prefer afternoon parties and it gives you some extra party prepping time. If you're hosting a party outside, then be mindful of the heat (and rainy season!) and ensure you have plenty of water on hand.
3. Send out Invitations
We suggest sending out invites 3-5 weeks before the event. You can buy themed invitations at any of Cayman’s party shops and some even offer customisation options. Don't feel pressured into inviting the whole class if it's not financially possible or you do not wish to host a large party. You could just invite the girls/boys. Be upfront on invitations about whether siblings of children invited can attend. An eco-friendly alternative to physical invites is a digital invitation, such as those on Paperless Post or Evite. These platforms can also be used for sending out your ‘thank you’ notes post party.
4. Food & Drink
Party venues will usually provide food as part of their party package, but if you are hosting at home you will need to organise the food and drinks. Try one of Cayman’s caterers or the supermarkets, who can prepare party platters of fresh sandwiches, snacks and fruit, as well as incredible cakes to match your theme.
Of course, you can also create a great spread yourself! Keep it simple so that you can fully enjoy the day! Pizzas or burgers on the BBQ are always appreciated, and bowls of chips and fruit skewers are a great compliment.
Be sure to check beforehand whether any children attending the party have food allergies and have an alternative on hand for that child to eat.
Hire a professional photographer for your child’s special day, so they can capture all the memories you’ll be busy making! Cayman is lucky to have a selection of first-rate photographers who can offer their services for a few hours at a time.
If you're on a budget, why not ask one of your friends to help out? They can help capture busy moments like cake-cutting and blowing out candles. You can return the favour at one of their events!
6. Party Entertainment & Games
Face painters, magicians, balloon twisters, princesses, superheros and other entertainers will all elevate your child’s party, but make sure to book them well in advance. You could also hire a bouncy castle, water slide and giant garden games such as Connect Four, Jenga and Twister. Contact Cayman's party stores for more information. Other popular options include slumber parties, laser tag parties, football parties and fun trucks
Don't forget about classic DIY entertainment! Games such as musical statues, sleeping lions and pass the parcel are suitable from about the age of four and offer lots of fun for little to no cost.
7. Theme & Decorations
Cayman’s party shops stock a wide variety of decorations. Popular themes include: Pirate (perfect for Cayman!), Superhero, Disney, Mad Scientist, Animals/ Jungle, Circus, Sports – the choices are endless. They also offer equipment rentals such as tables and chairs. You can also make a statement with eco-friendly decorations that are great for the party and the planet! Create paper chains, use reusable plates and cups and if you do end up buying decorations, try to choose ones that will work for years to come! If you host your party at a park or beach, nature's backdrop is the best decoration of all!
8. Party Favours
These serve as a fun way for the birthday child to thank their guests for attending their party. Gifts can range from pencils and stickers to mini colouring books. We recommend trying to limit plastic if you can. Savoury and sweet treats also make great gifts. Purchase some reusable mason jars and fill them with a pick and mix selection of goodies. If you love to bake, you can also gift some baked goods. The kids (and parents!) will thank you!
9. Thank You Notes
Send out 'thank you' notes to show your gratitude for the children who attended the party and for presents received. Be sure to keep a gift log as you open presents so you remember who to thank for what.
When it comes to attending someone else's party, Cayman has plenty of options for finding the perfect gift! Next Chapter, Book Nook and Atlantic Kids stock a variety of books, puzzles and toys for all ages. BrightBox is another fantastic option, offering specially curated birthday boxes. Each box contains a different activity to help encourage sensory play, creativity and learning! Choose from boxes about space, gardening, dinosaurs and more!