Take the stress out of party planning with Cayman Parent’s Perfect Party Checklist! We break down all the steps you need to take before the big day to guarantee a fun and memorable celebration for all.
1. Choose a Venue
Cayman is a treasure trove of kid friendly party venues. The following locations offer well organised, interactive parties with plenty of food and drink options, leaving you to enjoy all the fun!
Budget-Friendly Option: Host the party at home, at a park or on the beach. But bear in mind that while they are cheaper options, they usually require more work! Cabanas at parks and beaches are free, although you’ll need to book online at www.rpcu.gov.ky. If you decide to host a party at your home or condo pool, hiring a life-guard from one of the swimming schools is a good idea. That way you can ensure the childrens' safety while you are rushing around.
2. Decide on a Time
Younger kids tend to do better in the mornings, whereas school age children prefer afternoon parties and it gives you some extra party prepping time. If you're hosting a party outside, then be mindful of the heat (and rainy season!) and ensure you have plenty of water on hand.
3. Send out Invitations
We suggest sending out invites 3-5 weeks before the event. You can buy themed invitations at any of Cayman’s party shops and some even offer customisation options. Don't feel pressured into inviting the whole class if it's not financially possible or you do not wish to host a large party. You could just invite the girls/boys. Be upfront on invitations about whether siblings of children invited can attend.
4. Food & Drink
Party venues will usually provide food as part of their party package, but if you are hosting at home you will need to organise the food and drinks. Try one of Cayman’s caterers or the supermarkets, who can prepare party platters of fresh sandwiches, snacks and fruit. Local bakeries can produce a delicious cake to match your theme.
Budget-Friendly Option: Make the sandwiches and cake yourself or you can even just order pizzas or throw some burgers on the BBQ. Serve with chips and fruit skewers. Keep it simple so you don't find yourself stuck in the kitchen all morning.
Be sure to check beforehand whether any children attending the party have food allergies and have an alternative on hand for that child to eat.
Hire a professional photographer for your child’s special day, so they can capture all the memories you’ll be busy making! Cayman is lucky to have a selection of first-rate photographers who can offer their services for a few hours at a time.
Budget-Friendly Option: Ask a friend or family member to be in charge of taking photographs with your camera so you can concentrate on the fun. Don’t forget to let them know if there are any key pictures you’d like, such as blowing out the candles.
6. Games & Entertainment
Face painters, magicians, balloon twisters, princesses, and other entertainers will all elevate your child’s party, but make sure to book them well in advance. You could also hire a bouncy castle, water slide and giant garden games such as Connect Four, Jenga and Twister. Contact Cayman's party stores for more information. Other popular options include slumber parties, laser tag parties and fun trucks.
Budget-Friendly Option: Consider DIY entertainment! Games such as musical statues, sleeping lions and pass the parcel are suitable from about the age of four and offer lots of fun for little to no cost.
7. Theme & Decorations
Cayman’s party shops stock a wide variety of decorations. Popular themes include: Pirate (perfect for Cayman!), Disney, Mad Scientist, Animals/ Jungle, Circus, Sports – the choices are endless. They also offer equipment rentals such as tables and chairs.
Budget-Friendly Option: Keep the decorations simple with just some balloons, streamers and bunting – or even better, create your own! You will find plenty of free templates online.
8. Party Favours
These serve as a fun way for the birthday child to thank their guests for attending their party. Gifts can range from pencils, stickers and mini colouring books to sweets and other confections. Try to avoid too much plastic, though.
Budget-Friendly Option: Send children home with a homemade baked good or fill mason jars from the dollar store with a sweet or savoury pick and mix selection. Be sure to check for allergies beforehand.
9. Thank You Notes
Send out 'thank you' notes to show your gratitude for the children who attended the party and for presents received. Be sure to keep a gift log as you open presents so you remember who to thank for what.